The Safety Incidents Settings Page is designed to customize the behavior and functionality of the Safety Incidents product to suit your organization's needs. Below is an overview of the key functions available on this page, along with brief explanations to guide you through each setting.
1. Send Incident Email
This setting controls whether an incident report PDF is generated and emailed automatically. Set this option to ‘Yes’ if you want incident reports to be sent via email whenever an incident is submitted. This feature helps ensure that the appropriate parties receive timely incident notifications.
2. Default Responsible Party
This option allows you to choose a default person who will receive a notification whenever an incident is submitted. By selecting this option, you ensure that a responsible party is always notified, improving the response time and ensuring accountability for every reported incident.
3. Use Company
If you are using the Inspection App, you can integrate your company’s inspection locations with the Safety Incidents app. Select the ‘Use Company’ option if you wish to include these Inspection Companies as locations within the Incident App. If you're not using this feature, you can instead add or import a list of locations for incident reporting.
4. Company Logo
Here, you can upload your company logo, which will be displayed on incident reports. This helps maintain your organization’s branding and ensures that your reports are easily identifiable as official documents from your company.
5. Company Information
In this section, enter your company’s information, including executive details if you're using the system for OSHA 300 and 300A reporting. The executive information is required to meet OSHA posting requirements. Additionally, you can set up to three Email CCs from your responsible parties to receive copies of incident submission emails. Use the drop-down menus to select these individuals.
6. User Defined Fields (UDFs)
The User Defined Fields (UDFs) allow you to customize the incident reporting process. Select an incident type from the drop-down menu, such as Injury, Illness, Near Miss, Vehicle, General Liability, or Property Damage. You can then add up to five custom categories for each incident type. These categories will create text fields in the mobile app, allowing incident authors to input specific information tailored to your needs.
By configuring the settings on this page, you can ensure that your Safety Incidents system is customized to your company's requirements, improving efficiency and accuracy in incident reporting.
Download Safety Incidents Settings Page PDF here.