The Safety Incidents System within the Safety Reports platform enables administrators to efficiently capture, measure trends, and analyze information regarding safety incidents across different departments or lines of business. This system is designed to accommodate organizations that report injury statistics differently across various sectors and ensures compliance with OSHA and other reporting requirements. Additionally, it incorporates NAICS data, allowing for a more refined industry comparison. Below, we’ll break down the key features of Entity Management and NAICS integration within the Safety Reports system.
Understanding NAICS Codes
The North American Industry Classification System (NAICS) is a standardized system used to classify business activities across North America. This system was developed by federal statistical agencies to collect, analyze, and publish economic data. Unlike other classification systems, NAICS codes are self-assigned; companies select the code that most accurately represents their primary business activity. For businesses with multiple lines of business, multiple NAICS codes can be used.
It is important to note that some organizations may need to work with different entities for official purposes, such as when reporting to OSHA, the EPA, or the DEP, which assign codes based on environmental factors rather than revenue.
Entity Management and Dashboard Display
Within the Safety Incidents System, incident reporting can be managed by different "entities" that represent different departments or lines of business within your organization. Each entity can report separately, making it possible to track incidents across various sectors.
To manage entities in the system, follow these steps:
Access the 'Incidents' tab from the top navigation bar.
Select ‘Entity Maintenance’ from the admin functions on the left-hand side of the screen.
To add a new entity, click the ‘Add New Entity’ button, or use the ‘Edit’ button to modify an existing entity.
Each entity setup allows you to input basic information, including the physical address, industry classification, and NAICS code. Using drop-down menus, you can assign the appropriate NAICS category and class. For example, the construction industry is shown in the sample entity configuration.
Comparing Incident Statistics
Once your entities are configured, you can track and compare your incident statistics to industry benchmarks. The dashboard will display metrics like the Total Case Incident Rate (TCIR), Days Away, Restricted or Transferred (DART), and Lost Work Day Injury/Illness (LWDII) rates. Hovering over these values will give you detailed information. This comparison allows administrators to assess their organization’s performance against industry standards.
Note: While updates to the entity information won’t immediately update the dashboard, they will be reflected within minutes.
Entity Management and OSHA 300 Logs
Safety Reports’ Entity Management feature also supports OSHA 300 logs for recordable incidents. If your organization reports incidents separately by department or business unit, entities allow you to split the reporting of OSHA 300 logs accordingly.
To create a new OSHA 300 log for an entity or to edit an existing log, go to the ‘OSHA 300 Log’ function on the admin screen:
Select the ‘Add New OSHA 300 Log’ button to add a new log.
Assign the appropriate year and entity to the log.
Click ‘Update’ once finished.
Each incident must first be submitted and updated using the OSHA 301 first report form before it can be assigned to an OSHA 300 log. The OSHA 301 form can be generated by clicking ‘Generate OSHA 301 XLSX’ on the incident page, and the form is available in the Department of Labor's format for easy viewing.
Assigning Incidents to OSHA 300 Logs
To assign an incident to an OSHA 300 log:
Navigate to the Safety Incident OSHA 301 screen.
Click the ‘Add New OSHA 301’ button for new incidents, or use ‘Edit’ to modify existing ones.
Once the form is completed, use the drop-down menu to select the appropriate OSHA 300 log and click ‘Update’.
If an incident is not recordable, use the ‘Not Recordable’ option to exclude it from the log.
Viewing and Downloading OSHA 300 Logs
Once incidents are assigned to an OSHA 300 log, you can view the complete list by selecting the ‘View’ button next to the log in the ‘OSHA 300 Log’ function.
To download the OSHA 300 log in the Department of Labor’s spreadsheet format, click the ‘Generate OSHA 300 Log XLSX’ button. This file can be opened and viewed in Microsoft Excel or any compatible spreadsheet program. The 300A form is included on the second sheet of the file, which can be printed and posted to meet OSHA’s regulatory requirements.
Conclusion
The Safety Incidents System offers powerful tools for managing incident data across different entities within your organization. By utilizing Entity Management and NAICS integration, organizations can track, report, and compare their incident statistics with industry standards, ensuring compliance with OSHA and other regulatory agencies. This system enhances transparency, accountability, and the ability to make informed decisions based on comprehensive safety data.
Download the Safety Incidents Entities_NAICS Set Up PDF here: