The Negative Observation Trending Report is a checklist-specific report designed to track the recurrence of negative inspection items over time. This report helps organizations identify patterns and trends in safety observations, allowing for proactive improvements in training, compliance, and operational procedures.
Report Structure
The report is displayed as a series of tables, with each table corresponding to a category within the selected checklist.
The far-left column lists individual inspection items (one per row).
Columns moving left to right represent months within the selected report range.
Intersection values indicate how many times a negative observation was recorded for a specific item in a given month.
The report is color-coded in a heat map style:
Red = High number of negative observations
Orange/Yellow = Intermediate frequency
Green = Lowest frequency
Available Filters
Users can refine the report data using the following filters:
Date Range
User (Inspector)
Checklist (Required)
Company
Group
Inspection Name
Contact Name
General Contractor
Division
Location
Custom Filters (if applicable)
Common Applications
The Negative Observation Trending Report is commonly used to:
Identify recurring safety issues over time
Measure the effectiveness of corrective actions (e.g., whether negative observations decrease after training)
Assess the impact of operational changes (e.g., new supervisors, updated procedures, or equipment upgrades)
Detect seasonal trends in workplace safety issues
Best Practices for Use
To gain the most accurate trend insights, it is recommended to analyze a full 12-month period.
The report should be run using whole-month date ranges (e.g., 01/01/2024 – 12/31/2024) to ensure consistency in monthly comparisons.
The heat map visualization makes it easy to spot trends at a glance and prioritize areas that need improvement.
By leveraging the Negative Observation Trending Report, organizations can take a data-driven approach to improving workplace safety, compliance, and risk management.
Download an example of the Negative Observation Trending Report and the Performance Report Interpretation Guide here: