This guide is designed to help you interpret the results of site safety audits and inspections conducted using the Safety Reports System in the Table View Format. The following sections will break down the components of the report, providing tips on how to read and understand each part. All screenshots referenced in this guide are based on the demonstration inspection letters available at Safety Reports Website for an OSHA 1926 inspection.
1. Cover Letter
The Cover Letter section introduces the report and includes essential information about the inspection:
Logo and Addressee Information: If the inspector’s company has a logo, it will be shown at the top-left of the page. The date and addressee information are located directly beneath the logo.
Report Content Overview: The body of the cover letter provides a summary of the contents of the report. It includes items added manually through the mobile app as well as those entered through the administrative side of the web platform. The content of the cover letter is customizable to fit the preferences of the inspector.
Signature and Professional Information: The signature and professional details of the inspector are included at the bottom of this section. The signature may be digital or physical, depending on how the report is generated.
Disclaimer: The report includes a disclaimer, which can either be a standard Safety Reports template or a custom one created by the inspector.
2. Report Summary
The Report Summary provides an overview of the inspection, with the following details:
Inspection and Project Information: This section includes details about the inspection, such as the project name, location, and date. It is specific to the inspection and/or project, as configured by the inspector’s account administrator.
Customizable Details: The content in this section is customizable based on the inspector’s preferences and the specifics of the project being audited.
3. Inspection Findings
The Inspection Findings are the main body of the report, documenting all observations made during the inspection. This section is organized as follows:
Table Format: The findings are displayed in a table format with clear columns for each observation. In the first column, the relevant standard is listed. The columns to the right of the standard are marked with green or red squares, indicating whether each item was observed as a Yes/No or positive/negative finding.
Positive and Negative Findings: Positive findings are marked in green, while negative findings are marked in red. This visually highlights areas where compliance is met (green) or where issues are present (red).
Photographs and Captions: If the inspector has added photographs to the report, these are displayed below the relevant standards. Each photo may be accompanied by captions or additional notes explaining the context or observations made during the inspection.
4. Recommendations
After identifying negative findings, the Recommendations section provides suggested actions to address each of the issues. These recommendations are displayed in the same order as the findings in the table. Key details include:
Recommendations for Improvement: The inspector may suggest corrective actions or improvements to resolve the identified issues.
OSHA Links: If applicable, the report includes links to relevant OSHA guidelines or regulations to assist in addressing the issues noted.
Responsible Parties: If the inspector has assigned responsibility for addressing the issues, the name of the responsible party is listed here. This ensures accountability for corrective actions.
5. Safety Summary
The Safety Summary offers a statistical overview of the inspection, summarizing key metrics related to the findings:
Positive vs. Negative Findings: This summary includes a breakdown of the positive and negative findings, allowing you to quickly see the overall safety performance.
Safety Score: A Safety Score is calculated based on the ratio of positive to negative findings. A higher proportion of positive findings will yield a higher score, indicating better safety performance.
Severity Ratings: If the inspector has assigned severity ratings to certain issues, these are displayed in two additional columns. More severe issues (e.g., Critical or Serious) will negatively impact the overall safety score, indicating that these issues should be addressed immediately.
6. Other Items
The final section includes additional context for the inspection:
Inspector’s Professional Information: This section displays the inspector’s professional details and certification information.
Geo-Tag (If Included): If the inspector has added a Geo-Tag to the report, the latitude and longitude of the inspection site will be displayed. This allows for the precise location of the inspection to be verified.
Satellite Image: A satellite image of the inspection site may be included to provide visual context of the location.
Signatures: If included, the signatures of both the inspector and the site contact may be displayed next to the Geo-Tag, confirming the accuracy and validity of the report.
Conclusion
The Table View Format of the Safety Reports System offers a streamlined, easy-to-read layout for reviewing site safety inspection results. With its table format for findings, visual indicators (green and red squares), and structured recommendations, the report provides a comprehensive overview of safety compliance and areas that need attention. By understanding each section of the report, you can quickly assess the site’s safety performance and take necessary actions to improve safety conditions.
For further information or to access demonstration reports, visitSafety Reports Website.
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