This guide is designed to help you interpret the results of site safety audits and inspections conducted using the Safety Reports System. It provides a breakdown of the components found in an Incident Report, offering tips for effectively reading and understanding the report details. The following components are explained, with examples drawn from the demonstration inspection letters available at Safety Reports Website for an OSHA 1926 inspection.
1. Report Summary
The report summary provides essential information about the inspection itself. This includes details that have been added to the Safety Reports system by the inspector or their account administrator. Information presented in this section is specific to the inspection and/or the project as configured by the account administrator. This gives a snapshot of the key information and context for the entire report.
2. Inspection Findings
The inspection findings are the individual observations made by the inspector during the audit. These observations are organized into categories, and the findings appear as bulleted items under their respective categories.
Positive Observations (Marked ‘Yes’) If an observation is marked as "yes" or positive, the standard associated with it will appear in black text. These are items that were compliant with safety standards during the inspection.
Negative Observations (Marked ‘No’) If an observation is marked as "no" or negative, the standard related to the issue will be displayed in bold, red text. This highlights areas where safety standards were not met.
For each observation, relevant notes may also be included by the inspector. These notes provide additional context, whether it’s a positive or negative observation. The report will continue through successive pages until all findings and observations are listed under the applicable categories.
3. Other Items
After the Safety Summary, several additional elements may be included in the report, depending on what the inspector has chosen to include:
Professional Information & Disclaimer The inspector’s professional details and a report disclaimer are included here once again for clarity and transparency.
Geo-Tag If the inspector included a geo-tag during the inspection, it will appear in this section. The geo-tag contains the latitude and longitude coordinates, as accurate as the inspector’s mobile device allows. A satellite image showing the location will also be included, helping to geographically contextualize the inspection.
Signatures If included, the signatures of both the inspector and the site contact may be displayed next to the geo-tag, confirming the report’s authenticity and the involvement of key personnel.
4. Photos
Photos taken during the inspection are included at the end of the report. Each page will display up to four photos, and the collection of photos continues across multiple pages if more images were captured. These photos are directly linked to specific observations in the report, helping to visually support the findings.
Photo Captions If the inspector has added any notes or captions to the photos, these will be included alongside the images. The captions offer additional insights into the relevance and context of each photo.
Conclusion
The Incident Report View Format is a detailed and comprehensive way to document and analyze site safety audits and inspections. By understanding each component of the report, inspectors and stakeholders can more effectively interpret findings and take appropriate corrective actions. For more detailed examples and demonstrations, visit Safety Reports Website.
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