Here at Align we have the option to create or update JSAs without a web connection. Additionally, you can share JSA documents with other users, even those who are not JSA authors, all without the use of a web connection.
Download Existing JSAs for Offline Use
The download section of the app is built with three options, allowing users to download settings, select JSAs for use offline, and to delete JSAs that are stored on the mobile device, but have not been sync’d to the cloud yet.
Download Offline Databases: pulls down the available Hazards, Controls, Training, PPE, Chemicals, Groups and Users for the account.
Select JSAs for Offline: allows the user to select specific JSAs from their account and/or from their JSA Bank. If a selected JSA has already been downloaded to the device, a message will be displayed asking the user if they want to re-download it.
Delete All Offline JSAs: removes all previously downloaded JSAs to free up space.
Working with JSAs in Offline Mode
Working in offline mode works the same as when users are online.
The user can modify the JSAs they’ve downloaded and create new JSAs.
Users who use the JSA bank can still use this feature as well, provided they downloaded them as shown in the previous step
Sharing JSAs
One of the goals with adding offline mode was to make it possible for the author to share the JSA with other employees on site without the need for them to have the JSA application and without the need for an active cellular or WIFI connection.
Instead of having the Preview and Email options the user will see the Generate PDF option.
Once the PDF is generated a Share PDF button is displayed. This will display the devices share options.
Air Drop works well for sharing between Apple devices.
Bluetooth can be used to pair and share JSAs using two Android phones
Consider a third-party Bluetooth file sharing application (or PDF sharing application) to share between Apple and Android, this also applies to employees that do not have the JSA application, and only receive the shared files.
Sync JSAs from Offline to Online
The sync process allows changes made to the JSA to be updated to the web and allow the JSA author to submit the completed JSA, including all changes made offline.
How to prepare for Offline Work
Click into the Safety Reports All in One App
Log in to your JSA module
Click the Hamburger menu in the top left corner
Click on Settings
Please note this section has multiple features that will not be covered in this article.
Click on the Online button next to work online
A popup will appear asking if you want to Go Offline? Click Go Offline
Another popup will appear telling you to Choose Offline Databases, this will be for when you are choosing to work on a JSA in an area with no online access.
This ensures you have all current hazards, controls, training, PPE, Chemicals, and Attendees available while offline.
From here click Download
If you are going to be working on JSAs and need access to all current JSA information click Download Offline Databases
If you are wanting a specific JSA you can click Select JSA for Offline
If you need to remove Offline JSAs created, you can click Delete All Offline JSAs
Once you have downloaded the databases or JSAs you will get a message that says the download was complete and you can work on your JSA offline
How to Sync a JSA
Once you have completed your JSA offline you will need to Sync it so that it uploads when you are back online.
Click into the Safety Reports All in One App
Log in to your JSA module
Click the Hamburger menu in the top left corner
Click on Settings
Click on Sync
Select the JSA or JSAs that you want to sync
Click Sync JSA to the Cloud
Author: Sarah Arnold